WEBVTT 00:00:00.000 --> 00:00:03.700 What Kijilimo is for. What a visitor finds 00:00:03.700 --> 00:00:08.900 Kijilimo shows what actually pays in farming, from farmers' own books. 00:00:08.900 --> 00:00:19.700 Farmers keep their farm's records on it. Those who choose to share a crop's results let everyone see what that crop earned, spent and made. 00:00:19.700 --> 00:00:22.550 What pays. Crop by crop 00:00:22.840 --> 00:00:29.740 What pays, at the top, lists the crops. 00:00:29.740 --> 00:00:39.740 The figures come from farmers who shared them, rounded. A crop shows once at least three farmers have shared it. None has yet. 00:00:39.740 --> 00:00:43.000 The marketplace. Services and produce 00:00:43.240 --> 00:00:51.390 Find a service lists tractors, vets, transport and more. 00:00:51.390 --> 00:00:56.190 Each card says who they are and what they do. 00:00:56.190 --> 00:01:02.980 Open one to see its page. 00:01:02.980 --> 00:01:12.580 A provider's page shows what they offer and at what rate, their reviews, and how to reach them. You call them directly. 00:01:12.580 --> 00:01:21.870 Buy produce lists what farmers have for sale. 00:01:21.870 --> 00:01:29.470 To keep your own farm's books, choose Get started. Making your account is in the account guide. 00:01:30.320 --> 00:01:33.950 Setting up your farm. Your business and its first farm 00:01:33.950 --> 00:01:40.350 The first time you sign in, Kijilimo asks you to set up your business. 00:01:40.350 --> 00:01:46.680 Type the business's name. It can be your company, or your own name. 00:01:46.680 --> 00:01:53.870 Then the first farm. With only one farm, you can give it the business's name. 00:01:53.870 --> 00:02:01.870 Where the farm is, is optional. Search for the place, or tap the map to drop a pin. 00:02:01.870 --> 00:02:12.000 Choose Create farm. 00:02:12.000 --> 00:02:14.920 Your farm. What the menu holds 00:02:15.170 --> 00:02:21.570 Kijilimo opens on the farm. Its name is at the top of the menu. 00:02:21.570 --> 00:02:33.170 Overview is the farm at a glance. Activities, Store, Sales, Workers and Books hold the farm's work and money. Kijiji is where farmers learn from each other. 00:02:33.170 --> 00:02:40.770 Under You are your notifications. Under Admin, the audit log and the People who work with you. 00:02:41.760 --> 00:02:45.400 What the farm does. Its activities: what it grows or keeps 00:02:45.400 --> 00:02:56.200 Activities are what the farm does: a crop it grows, or animals it keeps. The farm's overview shows what each one earned, spent and made. 00:02:56.200 --> 00:02:59.090 Choose Add an activity. 00:02:59.090 --> 00:03:04.570 Give it a name, here Coffee, and say what it is. 00:03:04.570 --> 00:03:08.090 Choose Add. 00:03:08.090 --> 00:03:16.850 Add each of the farm's activities the same way. Maize next. 00:03:16.850 --> 00:03:24.450 Both are on the list now. As the farm sells and spends, each shows what it made. 00:03:25.480 --> 00:03:28.890 Workers and pay. The people who work the land, and what they're owed 00:03:28.890 --> 00:03:36.890 Pickers bring in produce, so the store needs to know it first. On the Store page, choose Item. 00:03:36.890 --> 00:03:45.610 Name it, here Coffee cherry. It is produce: something the farm grows and sells. It is counted in kilos. 00:03:45.610 --> 00:03:49.180 Choose Add. 00:03:49.180 --> 00:03:52.820 Your workers. Who works the land 00:04:01.980 --> 00:04:09.980 The Workers page holds the people, the tasks they are paid for, and what the farm owes them. 00:04:09.980 --> 00:04:15.930 Choose Add a worker. A name and a phone number are enough. 00:04:15.930 --> 00:04:19.600 Choose Add. 00:04:19.600 --> 00:04:22.490 Tasks and pay rates. What a job pays 00:04:22.700 --> 00:04:30.310 Next, the task they are paid for. Choose Add a task, and name it: Coffee picking. 00:04:30.310 --> 00:04:39.830 Picking is paid by the kilo. Other tasks can be paid by the day, by the tree, or a fixed amount. 00:04:39.830 --> 00:04:46.130 It belongs to the Coffee activity, and brings Coffee cherry into the store. 00:04:46.130 --> 00:04:50.710 The rate is ten shillings a kilo. Choose Add. 00:04:50.710 --> 00:04:53.840 Logging work. What each person did 00:04:54.130 --> 00:04:58.900 At the end of the day, choose Log work. 00:04:58.900 --> 00:05:04.910 Choose the worker and the task, and how much: here 42 kilos. 00:05:04.910 --> 00:05:10.690 Choose Log. 00:05:10.690 --> 00:05:19.890 What the farm owes its workers goes up by the pay for that work, and the cherry is in the store. 00:05:19.890 --> 00:05:26.970 When you pay them, choose Pay workers. Monthly staff are paid with Run monthly salaries. 00:05:27.840 --> 00:05:31.240 Store and sales. What the farm holds, and selling it 00:05:31.240 --> 00:05:40.140 The Store shows what the farm holds. The 42 kilos of coffee cherry picked in the last chapter are here. 00:05:40.140 --> 00:05:54.140 Stock in records what the farm buys, and from which supplier. The other buttons move things out of the store: issued to a block, lost, kept for the farm's own use, or moved. 00:05:54.140 --> 00:05:57.030 Buyers. Who the farm sells to 00:06:03.670 --> 00:06:08.070 Sales starts with the buyers. Choose Add a buyer. 00:06:08.070 --> 00:06:15.830 Their name, and a phone number or an email. Choose Add. 00:06:15.830 --> 00:06:18.710 Recording a sale. What went, to whom, for how much 00:06:18.830 --> 00:06:26.600 Choose Record a sale. Pick the buyer, the produce, and the activity it came from. 00:06:26.600 --> 00:06:31.630 Say how much went, and what it was sold for. 00:06:31.630 --> 00:06:34.290 Choose Record. 00:06:34.290 --> 00:06:43.490 A hundred kilos is more than the store holds, so Kijilimo asks before recording it. Cancel, and put the right amount. 00:06:43.490 --> 00:06:49.380 Forty kilos, for 2,400 shillings. Choose Record. 00:06:49.380 --> 00:06:53.780 The buyer now owes the farm for the sale. 00:06:53.780 --> 00:06:56.740 The buyer pays. Money in 00:06:56.970 --> 00:07:04.010 When the money comes, choose Buyer paid. Pick the buyer, and type what came in. 00:07:04.010 --> 00:07:09.840 Say how it came in. For M-Pesa, the code from the message. 00:07:09.840 --> 00:07:15.450 Choose Record payment. 00:07:15.450 --> 00:07:22.650 What buyers owe goes back down, and the payment shows in the books: the next chapter. 00:07:23.560 --> 00:07:27.050 The books. Where the farm's money is 00:07:27.050 --> 00:07:37.850 Everything the farm records lands in its books. You never post an entry by hand: a sale, a payment or a day's work does it. 00:07:37.850 --> 00:07:45.850 Money in and out lists what came in and what went out. The buyer's M-Pesa payment is here. 00:07:45.850 --> 00:07:53.390 Money that isn't a sale or wages is recorded here too. Choose Money out. 00:07:53.390 --> 00:08:06.590 It covers paying a supplier, other costs such as fuel or levies, the owner taking money out, and loan repayments and interest. Money in works the same way. Cancel for now. 00:08:06.590 --> 00:08:09.580 Reports. What the farm owns and owes 00:08:09.780 --> 00:08:13.660 Reports sum it up. 00:08:13.660 --> 00:08:23.460 What the farm owns: the 2,400 shillings on M-Pesa. What it owes: 420 to its picker. The rest is the owner's share. 00:08:23.460 --> 00:08:29.860 Below, every account and its balance, and the budget against what has really happened. 00:08:29.860 --> 00:08:32.790 Budgets and assets. Planning ahead 00:08:33.270 --> 00:08:42.040 Budgets and cycles is where you set a budget and run the farm in cycles, such as a season. 00:08:42.040 --> 00:08:52.580 Assets holds what the farm owns for the long run, such as a tractor or a pump, and what each is worth now. 00:08:52.580 --> 00:08:58.600 That is the farm's money. Next, Kijiji, where farmers learn from each other. 00:08:59.400 --> 00:09:02.880 Kijiji. Where farmers learn from each other 00:09:02.880 --> 00:09:09.680 Kijiji is where farmers learn from each other. The feed shows what other farms post. 00:09:09.680 --> 00:09:18.080 See everyone's posts, only the farms you follow, or only posts backed by real numbers from a farm's books. 00:09:18.080 --> 00:09:21.060 Posting. Saying what happened 00:09:21.250 --> 00:09:26.800 To post, choose Post, and say what you want to say. 00:09:26.800 --> 00:09:33.050 You can name the crop, and back the post with your farm's numbers. 00:09:33.050 --> 00:09:36.820 Choose Post. 00:09:36.820 --> 00:09:41.620 The post is in the feed, under the farm's name. 00:09:41.620 --> 00:09:46.680 Your own posts can be deleted. Choose Delete, and confirm. 00:09:46.680 --> 00:09:49.640 Sharing. What the farm shows others 00:09:49.970 --> 00:09:58.920 Sharing is what this farm shares with other farmers. Nothing shows on the public website unless you switch it on. 00:09:58.920 --> 00:10:01.790 Choose Share an activity. 00:10:01.790 --> 00:10:10.990 Pick the activity, and share it anonymously or under the farm's name. Show on the public website is a separate choice. 00:10:10.990 --> 00:10:14.730 This farm isn't sharing yet, so Cancel. 00:10:15.640 --> 00:10:19.210 Your team. The people who work with you 00:10:19.210 --> 00:10:25.210 People, under Admin, is who works on the farm with you. Nobody yet. 00:10:25.210 --> 00:10:33.810 Choose Invite someone. Type their email address. 00:10:33.810 --> 00:10:42.070 Then their role: accounts, farm manager, picker, supervisor or worker. Each sees only its part of the farm. 00:10:42.070 --> 00:10:47.930 Choose Send invitation. They get an email. 00:10:47.930 --> 00:10:51.930 Until they accept, the invitation waits under Invitations. 00:10:51.960 --> 00:10:52.000 They're on Mlimani Farm now. 00:10:52.000 --> 00:11:05.600 Once they accept, a worker opens on the farm's activities, with no money. Their menu holds only what a worker may use: the farm's pay, books and people stay with the owner. 00:11:05.600 --> 00:11:08.510 Taking someone off. When they leave 00:11:54.620 --> 00:11:59.020 Back as the owner, they're on the People list. 00:11:59.020 --> 00:12:05.140 When someone leaves, open their row's menu and choose Remove, then confirm. 00:12:05.140 --> 00:12:09.140 They're off the farm. Their account stays theirs. 00:12:09.160 --> 00:12:13.010 Reviews. Rating a farm or a provider, and answering 00:12:13.010 --> 00:12:21.010 Anyone signed in can rate a farm or a provider. Here, a buyer rates a farm's produce listing. 00:12:21.010 --> 00:12:31.480 Choose the stars, say what it was like, and choose Post my review. 00:12:31.480 --> 00:12:37.490 The review shows on the listing, with the stars and the buyer's name. 00:12:37.490 --> 00:12:40.400 Answering a review. For the farm or provider 00:13:14.470 --> 00:13:22.070 The farm that owns the listing sees a note above the reviews: it can answer each one. 00:13:22.070 --> 00:13:27.880 Choose Reply under the review, write your answer, and choose Post reply. 00:13:27.880 --> 00:13:33.080 The answer shows under the review, for everyone who reads it.